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Administrative Support Assistant

Pacific Air Forces | Kadena Air Base, Japan

Posted Date 6/26/2025
Description About the position: This position is Non-appropriated Fund (NAF) and is located at the18 Force Support Squadron Command Section, Kadena Air Base Okinawa, Japan.
Reports directly to the 18th Force Support Squadron Director.

The primary purpose of this position is to perform various clerical and administrative duties in support of 18th FSS activities and programs.

Incumbent is responsible for routing FSS taskers for signature and tracking. Updates and audits unit tracker system, Task Management Tool (TMT), and suspense files for unclassified document coordination and processing as required. Conducts administrative functions as a back up to the command Secretary. Manages leadership leave tracker and advises of discrepancies. Assists the command administrative section with file and records management. Composes correspondence from brief verbal or written instructions of the supervisor. Responsible for correct spelling, paragraphing, grammar, format, etc. Answers incoming telephone calls, makes tentative appointments for supervisor, and arranges staff meetings, as required. Files and processes various documents relating to the substantive program of the organization.

Performs other assigned duties as directed.

If interested in this position please preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12755421Who May Apply: Open to those with SOFA Sponsorship only. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 07/02/2025

The Area of Consideration for this vacancy announcement is US Citizens and legal US residents in Okinawa, Japan. Legal US residents must possess a social security number and be citizens of a NATO country. Must be able to provide documentation proving residence status overseas.

  • Business Based Action
  • Family Member Preference
  • Military Spouse Preference
  • Outside Applicant Veteran
  • Spouse/Widow/Parent of Veteran
  • Transition Hiring Preference
In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience:
Applicant must have responsible clerical or office experience which provided a basic knowledge of correspondence formats, grammar and spelling; skill in compiling data, and preparing reports, composing correspondence and maintaining organized files. Experience must have demonstrated requirement for rigorous attention to detail. Proficient in Microsoft Office Suite (Outlook, Excel, Word and PowerPoint). Must have excellent written and oral communication skills and possess the skill in dealing with the public. Must be able to effectively work with management officials at all levels.
Position of trust.

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution in order to qualify.

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